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Traditional club management systems often fall short when it comes to handling the vast amount of data large clubs generate. The current era and the modern demands of the club owners require more than just basic tools—they need an advanced solution that provides real-time data and drives informed decision-making.

Without access to the right data, club owners may face several challenges such as,

• Inefficient decision-making
• Analyzing the club’s growth
• Lack of visibility into member activity
• Unclear financial health
• Inventory mismanagement
• Low event participation
• Overdue maintenance from members
• Limited insight into revenue streams

If these challenges are holding your club back, it’s time to switch to eCube—a fully automated club management software. eCube delivers a large number of dynamic reports with in-depth data on every aspect of the club.

Whether it is membership management, restaurant operations, front-desk tasks, or more, eCube ensures you have detailed, actionable reports at your fingertips with just a few clicks. It plays a fundamental role in making informed decisions for your club.

In this blog, we will find out more about the wide range of reports eCube offers and how they can uplift your club’s operations.

Member Management Reports: Complete Insights into Memberships

Managing your members is the heart of your club’s operations.
eCube’s member management reports provide detailed insights into every aspect of your memberships and help you keep track of member data, monitor registrations, and manage cancellations.

• Member Information Register: Export full data of Member/Sub-member to have all records in one place.
• Corporate Information Register: Export full data of corporate memberships and make it easier to manage corporate accounts.
• Member Registration Register: Track new registrations, including outstanding dues and payment statuses.
• Void Memberships: List of canceled memberships within a specific time frame.
• Member Information Register by Card No. and Member Code: Access partial member data using the card number and member code.
• Member Information by Identity Type: Extract member information based on identity types like PAN, Aadhar Card, License, etc.
• Label Register: Create address labels for postal mailings, leading to simplified communication with members.
• Thumb Count Register: Track thumbprints taken for membership identification within a given period.

These reports help club managers stay updated on members’ registration status and preferences.

Finances & Invoice Reports: Transparency is the Key

Transparency in finances and invoice reporting is crucial for maintaining trust and accountability within an organization. eCube’s financial and invoice reports offer a 360-degree view of your club’s financial health. Eventually, it will assist you in making informed decisions.

• Profit and Loss Report: Track the overall profitability of your club and identify areas for improvement.
• Member Statements: Ledger-style report detailing transactions, including debits and credits.
• Member Receivables: Summary of outstanding amounts for both members and corporate accounts.
• Member Outstanding: A breakdown of pending registration and service fees for members and corporate accounts.
• Tax Register: List of taxes levied over a given period.
• Invoice Tax Summary: Summary of taxes on invoices or bill summaries, viewable by date or member code.
• Receipts Register: Track receipts generated for members or corporate clients, including online transactions.
• Credit Note Report: Overview of credit notes issued to members.
• Party Tax Report: Tax-related report, categorized by party.
• Void Receipts: Track deleted receipts and the reasons for their deletion.

With these reports, club owners and managers can maintain a clear overview of financial operations while ensuring utmost accountability.

Sales Reports: Boost Revenue by Understanding Member Behavior

eCube’s sales reports provide deep insights into club performance, member preferences, and service popularity.

• Service Sales Detail: Detailed breakdown of invoices generated at POS across all services.
• Add-on Revenue Register: List of additional charges, such as Service Tax or AMC, applied to member invoices.
• Member Footfalls: Track the number of members visiting your club, giving insight into foot traffic.
• Member Frequency Analysis: Understand how frequently members use specific services, helping you tailor offerings to their preferences.
• Member Tracking: Detailed view of services used by individual members over time.
• Revenue by User: Summarized revenue collection, grouped by user or service.
• Movie Booking Report: Overview of movie booking transactions over selected time intervals.
• Movie Booking Summary: Summary of all movie bookings during a specified period.
• Complementary Services Report: Report on complementary services used by members or guests.
• Void Service or Extra Charge Report: Deleted services or extra charges and the reasons for deletion.

These reports allow club managers to optimize revenue generation strategies and offer services that members truly value. 

Communication & Event Reports: Enhance Member Engagement

Keeping your members informed and engaged is key to building long-term relationships. eCube’s communication reports allow you to monitor email and SMS campaigns. Plus, event reports offer insight into the success of your club’s activities.

• Event Reports: Detailed summaries of club events, participation rates, and member feedback.
• Email Log: Track email communication with members, including sending statuses and categories.
• SMS Log: Similar to the email log, this report lists SMS messages sent, along with their statuses.These reports help you keep tabs on how effectively your club communicates with its members, ensuring that no one misses out on important updates or events.

Curious about how eCube’s dynamic reports can Optimize Your Club’s Performance?Get in Touch NOW!

Library Reports: Simplify Club Library Management

For clubs that offer library services, eCube’s library reports simplify inventory management and help you stay organized.

• Library Barcode Report: Generate barcodes for library books to make cataloging easier and more efficient.
• Library Check-Out History: Track which members have borrowed books and when they are due for return. It will help you stay on top of inventory.
• Overdue Books Report: List of overdue books for follow-up with members for returns.

With these reports, you can easily manage your club’s library while ensuring members have access to a well-organized collection

Restaurant Reports: Optimize Your Club’s Dining Services

Restaurants with dine-in services are a quintessential part of clubs. eCube’s restaurant reports give you detailed insights into bar and kitchen performance along with inventory management.

• Library Barcode Report: Generate barcodes for library books to make cataloging easier and more efficient.
• Bar Management Report: Track bar inventory, sales, and waste to ensure smooth bar operations.
• Inventory Reports: Keep a close eye on your food and beverage inventory, so nothing runs out during peak hours.
• Daily Sales Report: Summarize daily sales figures from the restaurant and bar. You will get a full brief on peak times and popular items.
• Table Turnover Report: Analyze how quickly tables are turned over, helping optimize seating arrangements during busy periods.

These reports will allow your club’s restaurant managers to serve delicious food faster while minimizing waste and maximizing profits.

Front Desk Reports: Improve Guest Experience and Efficiency

Your club’s front desk is the first point of contact for members and guests. eCube’s front desk reports streamline check-ins, room bookings, and housekeeping.

• Room Booking Report: Track room bookings and availability to manage reservations with ease.
• Housekeeping Report: Monitor housekeeping schedules to ensure all rooms are clean and ready for the next guest.
• Check-in/Check-out Report: Detailed list of members and guests who have checked in and out for proper record-keeping.
• Visitor Log Report: Keep track of all visitors entering the club for strengthening security and monitoring foot traffic.
• 360 View Chart: It provides analysis, along with graphical and pie chart representations, of member service usage, accounts, and packages. This powerful feature consolidates all reports information into a single page for easy access, which distinguishes eCube application from competitors.

These reports help front desk staff stay organized, leading to an improved guest experience and more efficient operations.

Parting Thoughts

The aforementioned reports are just the tip of the iceberg—eCube offers multiple dynamic reports that cover every facet of your club’s operations.

Whether it’s financial transparency, member engagement, inventory control, or event success, eCube delivers a level of insight that is exceptional in the club management world.

With such a vast selection of reports at your fingertips, you will gain a crystal-clear, data-driven view of your club’s performance. eCube empowers you to make smarter, more informed decisions that positively impact your club’s growth and efficiency.

In essence, eCube doesn’t just offer reports—it offers the ultimate member experience.

Why settle for average when your club can stand out from the crowd? Take the leap today and discover how eCube can make your club shine!

Contact us now for a demo! Together, let’s elevate your club’s performance.